by Ann Burgner
In today’s hustle and bustle of the workplace there is limited time to consider how our daily habits affect production levels and the overall ambiance of our environment. One thing consistently wreaking havoc in most office spaces is an abundance of paper. Look around your office – are desks cluttered with files and storage rooms full of cabinets and boxes?
There is hope for the modern work-place. Technology guarantees us a more streamlined working environment, free of clutter and wasted productivity. Converting paper documents to electronic copies helps solve this problem. Let’s look at some benefits easy to achieve in this ongoing green initiative.
- Customer expectations: As consumers become more tech-savvy, immediate access to customer information becomes the norm. When clients or patients call you with questions, you can respond with the right information immediately.
- Compliance Oversight: You need to know that your customer, employee, patient and financial records are secure, accessible only to authorized users. It is significantly easier to store electronic documents and retrieve them when required.
- Effective use of square footage: By going paperless you can find additional office space needed by alleviating the “dark and dusty” file room. You can eliminate paying for boxes to sit in a storage room because someone may want to pull a file from seven years ago. Place these documents in a digital file and you can access them in a cinch.
- Time spent looking for files – Time is money: It can be a daunting task searching for files stored in boxes or that have been lost or misfiled. Files organized digitally are readily available at your fingertips.
The organizational benefits and cost savings will soon make the startup time and up-front costs well worth it. The work environment becomes more efficient thanks to the benefits of today’s technology.
Ann Burgner is President and Co-Owner of Burgner & Rostant, Inc., a Document Imaging and Records Management Company. You can learn more by visiting www.Burgner.com or you can contact Ann at (951) 301–5334 or ann@burgner.com.